BlackBerry Tip: Use Gmail to archive deleted BlackBerry messages

68 Comments

blackberry_email

One of the downsides of being a BIS user is that you don’t get the ability to archive your deleted BlackBerry emails. Well there is a way to do it and it has changed my life.

If you’re like me, you have drunk the Cool-Aid and you’re using Google Calendar, Reader, Docs (which I’m writing this on right now) etc. Even though you love Google products, you can’t make the jump to Android because, when it comes to communication and getting things done, nothing is better than BlackBerry.

There have been rumors of a BlackBerry plugin for Gmail for ages, but it’s taking a long time and we’re not hearing much news about it. Until then, here is a solution for archiving your deleted BlackBerry emails using Gmail.

First, we’ve got to let the BIS know to use IMAP and nothing but IMAP.

1) Log in to your BIS account. If you already have your
2) If you see your Gmail account, go ahead and delete it.
3) Click “Set Up Account.” On the next page, type in your email address but do not type in your password. Click ‘next.’ Choose “I will provide the settings to add this email account” and again, click ‘next.’
4) Make sure that “This is my personal email account” is selected, and hit ‘next.’ Choose “I will provide the settings to add this email account,” click ‘next’, and here’s where the magic happens.
5) Under “User name” type in your full email address: i.e. joe@gmail.com. Now you can go ahead and enter in your password. Under ‘Email server’, put in imap.gmail.com , and put your email address in the ‘email’ field. Click ‘next.’ You are now done with the BIS side of it.

Now we’re going to set up the Gmail side of things. Go ahead and log into your Gmail account.

1) In the upper-right-hand corner, click on “Settings”, and then click on the “labs” tab.

If you haven’t played with the labs, take some time, there are great things here. My personal favorite these days is the “send and archive” button. Love it.

2) Find “Advanced IMAP Controls”. Enable them.
3) Sign in and sign out of Gmail. If you have ‘Offline Gmail’ enabled, Advanced IMAP may take a few minutes. Be patient.
4) Click on “Settings” again, and then choose “Forwarding and POP/IMAP”. Make sure that IMAP is enabled.
5) Click on “Do Not Automatically Expunge Messages”, and finally, “When a message is expunged from the last visible IMAP folder”, and choose “Archive the Message”. Ok, you’re almost done! Go ahead and ‘save’ your settings.
6) Finally, click on “Settings” again, choose the “Labels” tab, and under “Show in IMAP” make sure that ‘Trash’ is unchecked.

That’s it, you’re done! Go ahead and test it out to make sure it works. From now on, when you delete a message from your BlackBerry, it should Archive it in your Gmail. Enjoy!

  • http://twitter.com/bjjgarrity/statuses/2908986849 bjjgarrity (Brian Garrity)

    rt @blackberrycool BlackBerry Tip: Use Gmail to archive deleted BlackBerry messages http://bit.ly/16tiHg

  • Richard

    I too followed the directions and nothing deleted on my BB archives to the gmail account. Is there any support for this issue? Thanks!

  • Richard

    I too followed the directions and nothing deleted on my BB archives to the gmail account. Is there any support for this issue? Thanks!

  • Charles

    (Off topic for a second) Once again, I asked this awhile back, why do people post tweets in the reply section of the article that they are tweeting about? It doesn’t make ANY sense and it’s annoying as hell! :-(

    Ok, I don’t (think) I use the imap function, and as someone said earlier, it might do it automatically or something like that, but the archiving of your mail if using pop3 on gmail is very simple. You select archive after pop and all your email messages are archived automatically, so you can delete to the cows comes home on your BB. :-) Tried imap on my computer, and it doesn’t make a lot of sense to me, but maybe one day someone might enlighten me on the advantages of imap or pop3. :o)

  • Charles

    (Off topic for a second) Once again, I asked this awhile back, why do people post tweets in the reply section of the article that they are tweeting about? It doesn’t make ANY sense and it’s annoying as hell! :-(

    Ok, I don’t (think) I use the imap function, and as someone said earlier, it might do it automatically or something like that, but the archiving of your mail if using pop3 on gmail is very simple. You select archive after pop and all your email messages are archived automatically, so you can delete to the cows comes home on your BB. :-) Tried imap on my computer, and it doesn’t make a lot of sense to me, but maybe one day someone might enlighten me on the advantages of imap or pop3. :o)

  • Cameron

    IMAP allows you to use the mail server like an exchange server. You can use Outlook or any other e-mail program without actually downloading the e-mails off the server. I use a combination of MS Outlook (one desktop, one laptop), web-based access on public PC’s, and my BB to access my e-mails. With POP3, that would be much more difficult and slower. My experience with POP3 has been that once you get it off the server, it is stored in your e-mail program and no longer available to your web-based interface. I’m an IMAP fan!

  • Cameron

    IMAP allows you to use the mail server like an exchange server. You can use Outlook or any other e-mail program without actually downloading the e-mails off the server. I use a combination of MS Outlook (one desktop, one laptop), web-based access on public PC’s, and my BB to access my e-mails. With POP3, that would be much more difficult and slower. My experience with POP3 has been that once you get it off the server, it is stored in your e-mail program and no longer available to your web-based interface. I’m an IMAP fan!

  • Evan H

    Hi, i was wondering if this will still work once the new GMAIL Plugin from google/RIM is installed. I had this all working great, but since then (when i installed the new plugin), it no longer works. Any ideas

  • Evan H

    Hi, i was wondering if this will still work once the new GMAIL Plugin from google/RIM is installed. I had this all working great, but since then (when i installed the new plugin), it no longer works. Any ideas

  • http://benpike.net/ Ben Pike

    @Evan H,

    Yes it will still archive it, *BUT* if you archive it from your “(insert username)@gmail.com” folder it will NOT remove it from “Messages” – which is kinda annoying… but if you delete it from “Messages” it WILL archive it AND remove it from your “(insert username)@gmail.com” folder…

  • http://benpike.net Ben Pike

    @Evan H,

    Yes it will still archive it, *BUT* if you archive it from your “(insert username)@gmail.com” folder it will NOT remove it from “Messages” – which is kinda annoying… but if you delete it from “Messages” it WILL archive it AND remove it from your “(insert username)@gmail.com” folder…

  • Brett

    I have a storm when I set up my the account it will not let me leave the password blank it says, “You must enter a password,” what do I do?

  • Brett

    I have a storm when I set up my the account it will not let me leave the password blank it says, “You must enter a password,” what do I do?

  • James Taylor

    Thanks for sharing this tip. I have set things up exactly as you say, however whenever I delete an email from my BB it still stays in my Gmail inbox.
    IMAP seems to be working OK otherwise as messages are marked as read in Gmail inbox when I’ve read them on my BB.

    I do have the Blackberry Emhanced Gmail app installed (my 9700 Bold came with it installed and I can’t see how to remove it), but as Ben Pike explains above, this shouldn’t affect the delete to archive process.

    Any help? Thanks!

  • James Taylor

    Thanks for sharing this tip. I have set things up exactly as you say, however whenever I delete an email from my BB it still stays in my Gmail inbox.
    IMAP seems to be working OK otherwise as messages are marked as read in Gmail inbox when I’ve read them on my BB.

    I do have the Blackberry Emhanced Gmail app installed (my 9700 Bold came with it installed and I can’t see how to remove it), but as Ben Pike explains above, this shouldn’t affect the delete to archive process.

    Any help? Thanks!

  • James Taylor

    Thanks for sharing this tip. I have set things up exactly as you say, however whenever I delete an email from my BB it still stays in my Gmail inbox.
    IMAP seems to be working OK otherwise as messages are marked as read in Gmail inbox when I’ve read them on my BB.

    I do have the Blackberry Emhanced Gmail app installed (my 9700 Bold came with it installed and I can’t see how to remove it), but as Ben Pike explains above, this shouldn’t affect the delete to archive process.

    Any help? Thanks!

  • James Taylor

    Thanks for sharing this tip. I have set things up exactly as you say, however whenever I delete an email from my BB it still stays in my Gmail inbox.
    IMAP seems to be working OK otherwise as messages are marked as read in Gmail inbox when I’ve read them on my BB.

    I do have the Blackberry Emhanced Gmail app installed (my 9700 Bold came with it installed and I can’t see how to remove it), but as Ben Pike explains above, this shouldn’t affect the delete to archive process.

    Any help? Thanks!